Terms & Conditions

PQA Bicester Summer Camps – Terms & Conditions

1. Booking and Payment

  • All bookings must be made through our ClassForKids system.
  • Full payment is required at the time of booking to secure your child’s place.
  • Places are limited and allocated on a first-come, first-served basis.

2. Cancellations and Refunds

  • Cancellations made more than 14 days before the camp start date will be eligible for a full refund.
  • Cancellations made within 14 days of the camp start date will not be eligible for a full refund, unless in exceptional circumstances (at the discretion of the Principal).
  • In the unlikely event that we need to cancel the camp, a full refund will be issued.

3. Behaviour and Code of Conduct

  • All participants are expected to behave respectfully towards staff, fellow students, and the venue.
  • Any behaviour that risks the safety or enjoyment of others may result in the student being asked to leave the camp, without refund.
  • Our standard PQA Code of Conduct applies throughout the week.

4. Attendance and Timings

  • Camps runs from 10am to 4pm daily at Whitelands Academy, Bicester. (Please see individual camp info for full details)
  • Parents/carers are responsible for ensuring prompt drop-off and collection.
  • Late collection may incur additional charges unless previously agreed.

5. Health and Safety

  • Please inform us of any medical conditions, allergies, or additional needs at the time of booking.
  • All staff are DBS-checked and trained in safeguarding procedures.

6. Food and Snacks

  • Students must bring a nut-free packed lunch and any snacks required for the day.
  • Lunch and snack breaks will be supervised, but food is not provided.
  • Please ensure all food containers are clearly labelled with your child’s name.
  • We kindly ask parents to avoid including fizzy drinks or sweets, as we aim to promote a positive and energised environment throughout the day.

7. Media Consent

  • Photos and video will be taken throughout our summer camp weeks for use on our Instagram and Facebook pages.
  • For our Filmmaking week it is imperative that students have media consent to take part fully.
  • By booking, you acknowledge this and confirm you understand that your child’s image may be used in these contexts. Full consent will be requested via the official booking form.

8. Personal Belongings

  • Students should bring a packed lunch, snacks, and a refillable water bottle each day.
  • We advise against bringing valuables. PQA cannot accept responsibility for any lost or damaged personal items.

9. Dress Code

  • Students should wear comfortable clothing suitable for movement, such as leggings, joggers, or shorts. Avoid jeans or restrictive clothing.
  • Trainers must be worn – no sandals, crocs, boots, or open-toed shoes please, for safety and ease during movement.
  • Please avoid busy or dangly jewellery, which can be distracting or pose a safety risk during physical activities and filming.